Not Just ChatGPT — Useful AI Tools That Help Boost Workplace Productivity

The hottest topic in the AI scene now is none other than OpenAI’s ChatGPT. For the unacquainted, ChatGPT is a natural language processing tool with endless possibilities, ranging from mimicking human conversations, debugging computer programmes and even composing music. But in this context, there are lots of ways that you can manipulate the system to help you out at work.

Here are some ways that ChatGPT can help you lighten your workload:

Answering questions: As it’s been dubbed the new Google — ChatGPT can help you answer questions on a wide range of topics, from basic trivia to complex scientific enquiries.
Text summarisation: ChatGPT can help you summarise long documents or email chains into concise and readable summaries
Language generation: As a writing assistant, ChatGPT can help you craft email replies, announcements, and pitches in a variety of languages and tones, be it humorous, persuasive or formal.
Debugging or Coding: A lifesaver for amateurs or professionals, ChatGPT can identify problems, fix bugs and run codes and programmes.
Content creation: Running dry on ideas? ChatGPT can help you to come up with creative prompts, article ideas, and even a whole social media calendar.

Communication in the workplace is essential to get your point across effectively and to build positive relationships with your coworkers. Plenty of AI writing assistants can help you put your thoughts into words, edit mistakes, suggest synonyms, translate text and a plethora of different functions for diverse formats from emails to media copywriting.

Here are some of our favourite AI tools to enhance your writing:

EllieAI: Uses machine learning to analyse your writing and assists you in creating intelligent email responses that mimic your personal writing style.
Grammarly and Wordtune: Offer real-time feedback and suggestions to refine your writing, with features like tone suggestions, contextual spelling checks and plagiarism detection.
Quillbot: Helps you to rephrase text to generate inspiring and motivating quotes that are realistic and meaningful, perfect for social media captions.

Blurring the lines of fantasy and reality, these text-to-image AI generators (OpenAI’s Dall-E 2, MidJourney, Stable Diffusion) are capable of producing photo-realistic pictures, illustrations and even animations. Simply enter a word prompt, and these generators will analyse and produce high-resolution images based on your description.

You can add these AI-generated images to your PowerPoints or articles for a visually compelling piece, or use these images as inspiration or even 3D models.

Presentations in the workplace are unavoidable, and we have definitely spent way too much time trying to create aesthetically pleasing yet concise pitches. Tools such as Beautiful.ai, Tome and Quinvio can help you simplify that process and enable you to do your storytelling hassle-free.

Here are some ways these tools are valuable additions to your presentation toolkit:

Beautiful.ai: An in-house deck designer and presentation expert all in one. It can jumpstart your presentation creation by generating thousands of slide templates, ensuring brand consistency and adapting information and images automatically to fit your slides.
Tome: Helps you tell compelling stories at the click of a button, by transforming documents into presentations, and embedding interactive and creative elements (including live videos, 3D renders, and prototypes) into your presentations.
Quinvio: Takes video storytelling to the next level, allowing you to create videos for various formats and purposes, ranging from micro-educational clips to HR onboarding videos. Realistic AI spokespersons can also represent your points, and help to add a friendly face.

Meetings are another necessary evil in the workplace that we can’t escape from. Say goodbye to frantic manual note-taking in fast-paced meetings, as tools such as Fireflies.ai and Otter.ai ensure you aren’t missing out on anything important by automatically transcribing and recording meetings. Besides generating visual and audio records of meetings, both tools can save loads of time by analysing conversations for easy reference later or to create summaries.

Perhaps we have spoken too soon, as these tools may help us cut down on redundant and dull meetings for routine updates. Particularly for those onboarding new employees, AI tools such as Tango.us and Rewind can help you effortlessly inform your new employees on workflows and instructions to start them on the right track. Documentation and knowledge sharing will no longer be a time-consuming and tedious task, as you can create streamlined and collaborative information bases that can help keep everyone on the same page.

We have often differentiated ourselves from AI for our ability to create and innovate, but these AI tools have been challenging this notion. Seenapse and Jasper.ai are indispensable tools for content creation, assisting us in creative ideation and brainstorming with open-ended text commands that point us in surprising and divergent directions. With these tools on your side, you can play the part of the creative director in picking and choosing the best content ideas, be it innovative content calendars or catchy captions.

With endless resources available on the internet, it’s hard to keep up with constantly updating data. While conventional search engines can pick out the latest and most influential reports, the overwhelming number of papers being published daily (not to mention company reports, market data etc.) means you have too little time for too much information. Skimming abstracts may not provide sufficient understanding of how significant some data might be to your work either.

These AI-powered summary and research tools can help you save time perusing lengthy articles, helping you to condense hours of learning into minutes:

Scholarcy and SciSpace: Break down research into bite-sized portions, extract crucial figures and even create a personalised research library linking to relevant articles.
GleanAI: Centralise various streams of market data, leverage financial benchmarking data to delve deep into financial trends and uncover core drivers of your business.
IBM Watson Discovery: Accelerate business decision-making by digging up hidden insights from business documents with automated search and content analysis, powered by AI.

Boost your chances of getting your dream job with these smart AI resume-building tools. As your personalised career coach, tools like ResumAI by Wonsulting can help you generate tailored templates or completely build your resume from scratch. Resume Worded AI gives specific and constructive feedback on resumes and LinkedIn profile, based on insights from top recruiters and career specialists, to help you get your foot in the door to your dream job.

Text: Ng Hui Yu/Her World